How to manage multiple groups

When you're managing multiple groups and members, you can often save time (and subscription fees) by either having an Organization plan or linking groups.

This article covers:

• Managing groups under an organization
• Managing groups as inherited groups

Managing groups under an Organization

What does it mean?

You can link an unlimited number of groups, to manage them from one central place. You can also unlink the groups again, simply by disbanding the Organization.

When should I use it?

Use one Organization when you have multiple groups that are related in some way. Whether through topic or members. This means you can:

• Save on subscription fees

  If you've set up an Organization, an Unlimited Groups subscription often saves you money compared to having 5 or more related groups. For example, you only pay for one member even if they're in multiple groups. You can check the difference in Billing after your 14-day trial and view how pricing works

• Update member details

  Update a member's email once, and this updates for all groups where they're a member

• Remove members

  Removing someone from an organization automatically removes them from all groups

• Move members

  You can move members between groups

• View members' groups

  Check which groups a member belongs to, and easily remove them

  
  

How can I set it up?

1. Login as an Administrator and click choose the "New Organization" option from the dropdown menu.

1. Enter the Organization name
2. Click the tickboxes to select the groups to link together in the Organization

3. Click Create Organization:

   

4. The selected groups are now linked, and appear as part of the Organization:

   

Managing groups as inherited groups

What does it mean?

One group is the 'parent' group, while the inherited groups are the 'children' groups. Sending an email to the parent group means all inherited groups receive the email.

When should I use it?

Inherited can be a smaller parts of a bigger group. For example:

• Parent group: Gaggle Movie Club
• Inherited Groups: Gaggle Movie Club for Comedy, Gaggle Movie Club for Sci-Fi
• Parent group: Sales Team
• Inherited Groups: Digital Marketing Team, Events Marketing Team